- Supplier Info
- Why Jan/San?
- Product / Contract Categories
- Procurement Process
- Tools & Tips
State Chemical provides program participants with quality, cost-effective, facility-specific cleaning and maintenance programs and products. Its specialty products and services cover institutional and industrial cleaning and maintenance programs across a variety of industries.
A family-owned business, State Chemical has over 100 years’ experience in the cleaning chemicals industry. Today, it is a leader in offering truly green solutions, with products and procedures that reduce the health and environmental impacts far more effectively than conventional cleaning products and procedures used for the same purposes. Green cleaning, sanitation, and maintenance means products are SAFE, SUSTAINABLE, and EFFECTIVE. State Chemical’s green certified products are:
- No/low volatile organic compounds (VOCs)
- Less irritating to skin/eyes
- No carcinogens
- No/low fragrance
Green certified products reduce health and environmental impacts, making it safe for our earth and your people.
Sourcing Alliance developed a janitorial/sanitation (Jan/San) category within its maintenance, repair, and operations (MRO) program to address the specific needs of our members to obtain high-quality, effective, and reasonably priced cleaning chemicals. Our objectives in developing this program were to:
- Create a truly green program that provides a full range of cleaning chemicals for participants.
- Select a supplier with a demonstrated commitment to providing the highest levels of service to its customers.
- Establish a flexible contract and pricing schedule that can be customized to meet the unique needs of individual participants while providing highly competitive pricing to all members.
- Contract directly with a manufacturer to reduce distribution mark-ups.
- Partner with a supplier capable of selling and servicing participants nationwide.
- Provide members with an opportunity to consolidate products and vendors.
Why We Chose State Chemical
Sourcing Alliance developed a detailed, 22-point list of criteria to identify a cleaning chemicals supplier. The suppliers were judged based on their product quality, green/sustainability standards, high level of customer service and support, and price. State Chemical was a standout for its lowest and best overall cost of service.
- Product quality:
- A holistic approach to your chemical and Jan/San supply programs
- Dilution Systems that eliminate supply closets
- Heating and Cooling Program
- Water Treatment
- Customized Program for your entity’s needs
- Green/sustainability standards:
- A full line of Certified Green Products
- Green practices to ensure environmental safety for future generations
- Customer service/support:
- Complete facility survey provided at no cost
- Installation, training, and superior service and support
- Kids on Hands Program
- Sector-specific programs that address specific needs and requirements
Sourcing Alliance selected State Chemical because it achieved the highest combined technical (qualitative) and cost (pricing) score for chemicals, waste-water treatment, and water treatment chemicals. State Chemical:
- Offers a complete range of disinfectants, glass cleaners, bathroom cleaners, floor cleaners, and air fresheners that are completely green. Participants no longer need dozens of different chemicals from multiple suppliers in order to clean their facilities.
- Deploys its chemicals through a dilution or chemical proportioning system. Rather than shipping bulky, ready-to-use chemicals, State Chemical provides concentrated chemicals that are diluted on-site into recycled and reusable plastic containers using cold water. This approach reduces shipping costs, packaging waste, and storage space requirements.
- Prides itself on providing excellent service. State Chemical employees conduct a full facilities walk through and assessment for each Sourcing Alliance program participant to develop a customized solution based on each participant’s needs and usage patterns. State Chemical manages the entire installation and implementation process, trains participant employees how to utilize the system and how to best use the chemicals, and services the equipment (including refilling bottles and installing replacement chemicals on a scheduled basis).
- Carries a full range of products to meet the complete cleaning requirements for participants’ bathrooms: soap, urinal supplies, and air fresheners.
- Provides highly effective waste-water treatment chemicals for coolers and boiling towers as well as waste-water treatment chemicals for waste treatment facilities. Utilization of these chemicals comes complete with participant employee training and ongoing State Chemical servicing.
- Manufactures more than 95% of the products that it sells.
- Employs approximately 400 technicians nationwide to work with and service Sourcing Alliance members.
Options to Get Started:
State Chemical offers a wide range of products and services. For up-to-date information on State Chemical’s product line, see the State Chemical website:
- Air Care and Odor Control
- Certified Green Cleaning Chemicals
- Drain Maintenance
- Floor and Carpet Care
- Food Preparation
- Grounds Care
- Hand Care
- Industrial Cleaners
- Industrial Lubricants
- Restroom Care
- Sewer Maintenance
- Specialty Maintenance
- Truck and Car Maintenance
- Water Treatment
- Reusable chemical containers
- Onsite product installation and training
Why did Sourcing Alliance Develop the Janitorial, Sanitation & Safety Supplies Program?
Sourcing Alliance developed a Maintenance, Repair & Operational (MRO) Supplies program several years ago. We established an already-procured contract with a single supplier to offer the broad range of MRO supplies that our participants purchase, including hundreds of thousands of items such as light bulbs, fixtures, tools, and janitorial supplies. Over time, we terminated the contract after realizing that no single supplier could effectively provide the lowest pricing and best service across such a broad range of items.
After extensive research and interviews with Sourcing Alliance participants, we decided to tackle the MRO space for our participants by segmenting the huge realm of MRO supplies and targeting smaller categories within the traditional MRO catalogue. The first segmented program we developed is the Janitorial, Sanitation & Safety Supplies Program. Our objectives in developing this program were to:
- Create a truly green program that provides a full range of cleaning chemicals for participants
- Select a supplier with a demonstrated commitment to providing the highest levels of service to its customers;
- Establish a flexible contract and pricing schedule that can be customized to meet the unique needs of individual participants while providing highly competitive pricing to all participants;
- Contract directly with a manufacturer to reduce distribution mark-ups;
- Partner with a supplier capable of selling and servicing participants nationwide; and
- Provide participants with an opportunity to consolidate products and vendors.
The Procurement Process
Sourcing Alliance engaged an operations procurement specialist to assist in developing the program specifications for janitorial, sanitation, and safety supplies. We examined the historical purchasing patterns of our participants through the original MRO program and identified specific categories of products to include within the request for proposal (“RFP”). We also invested substantial time and effort in building out service level requirements, defining required supplier capabilities, and creating a detailed RFP scoring methodology to ensure that we would select the right supplier to provide the best janitorial, sanitation, and safety supplies solutions to our participants.
During this RFP development phase, we researched the supplier marketplace and identified numerous potential suppliers that could meet the stringent criteria that we were establishing. We proactively reached out to approximately 8 suppliers from across the country and invited them to participate in the process. We reviewed our program objectives with each supplier and solicited their input as to ways that we could continue to improve the RFP specifications prior to publishing the finalized RFP.
After literally months of development, the Sourcing Alliance team completed the program specifications and assembled the final RFP. Sourcing Alliance conducts its procurement processes in accordance with applicable public sector procurement guidelines to ensure that public sector entities across the country can participate in our programs by leveraging our already procured contract vehicles and remain in full compliance with their applicable competitive solicitation requirements.
Sourcing Alliance published notice of the RFP opportunity on our website as well as in a newspaper of general circulation for three consecutive weeks. We proactively forwarded the RFP information to each supplier we had identified and interviewed through our advance research. We wanted to secure as much supplier interest and as many legitimate proposals as possible to establish the most competitive program for our participants.
Our proposal review team, consisting of operations, procurement, legal, and public sector experts, opened the proposals we received in a public forum and scored them on both a qualitative and quantitative basis. We narrowed the field to two finalists and conducted interviews with the CEO’s and senior leadership of both companies. Ultimately, we awarded the chemical, waste water treatment, and water treatment elements of the Janitorial, Sanitation & Safety Supplies Program to State Chemical as the lowest responsive and responsible bidder.
Why did Sourcing Alliance Select State Chemical as our Supplier Partner?
State Chemical achieved the highest combined technical (qualitative) and cost (pricing) score for chemicals, waste water treatment, and water treatment chemicals for a host of reasons, including:
- State has developed a complete range of disinfectants, glass cleaners, bathroom cleaners, floor cleaners, and air fresheners that are completely green. Participants no longer need to purchase dozens of different chemicals from multiple suppliers in order to clean their facilities.
- State deploys its chemicals through a dilution or chemical proportioning system. Rather than shipping bulky, ready-to-use chemicals, State provides concentrated chemicals that are diluted on-site into recycled and reusable plastic containers
using cold water. This approach eliminates shipping costs while reducing packaging waste and physical storage space requirements.
- The Company prides itself on providing excellent service. State employees conduct a full walk through and assessment for each participant to develop a customized solution based on each participant’s individual needs and usage patterns. The Company manages the entire installation and implementation process in-house, trains participant employees in how to utilize the system and how to best use the chemicals, and services the equipment (including refilling bottles and installing replacement chemicals as needed).
- State provides a full range of additional products to meet the complete cleaning, soap, urinal supplies, and air freshener requirements for participants’ bathrooms.
- State also provides highly effective water treatment chemicals for coolers and boiling towers as well as waste water treatment chemicals for waste treatment facilities. Utilization of these chemicals comes complete with participant employee training and ongoing State servicing.
- The Company manufactures more than 95% of the products that it sells.
- State has approximately 400 employees nationwide to work with and service participants.
One of our key objectives in developing this program was to provide our participants with the ability to leverage the procurement work that we have completed on their behalf, with a significant investment of time, money, and expertise, without each member having to conduct its own time-consuming and expensive bid process. We have done all that work at the highest level of quality so that you do not have to. Sourcing Alliance participants can simply sign up and start saving.
Many companies offer “green” cleaning products and solutions. But the truth is, many of these “green” products do not actually meet industry environmental and safety standards necessary for green certification.
Is it truly green? Truly green products contain ingredients that cannot be toxic to the user now nor in the future, even when used over time. Also, they cannot contribute to environmental problems such as global warming, ozone layer depletion, aquatic toxicity, or air pollution.
Products that say they are green may not be. Cleaning product manufacturers are not currently required by law to disclose all ingredients on their product labels. Check the product’s material safety data sheet (MSDS) to verify whether the chemical composition of the cleaning products you are using today actually meets established green standards. Federal law requires manufacturers to make the MSDS available to consumers upon request.
How do dilution systems save money? State Chemical’s dilution systems use packaged cleaning concentrate that make approximately 200 1-quart bottles when diluted with water. This approach is highly cost effective compared ounce to ounce to ready-to-use (retail) cleaning solutions.
Why pay $0.125 per ounce for ready-to-use products from a retail outlet when you can pay $0.007 per ounce* using State Chemical’s dilution systems and concentrated cleaners?
This example applies to just one cleaner. To understand the savings available to your organization, multiply the $755 savings in the above example times the number of types of cleaners your organization uses regularly (e.g., floor cleaner, disinfectant, bathroom cleaners, degreasers, etc.). Your annual savings will be determined by the volume of cleaning products that you use. Using concentrated chemicals from State Chemical typically saves 90% or more compared to purchasing ready-to-use products.
Also, most solutions can be mixed using cold water, further saving on energy use.
Are dilution systems bulky? How much space do they require? How many cleaning products are currently on the shelf in your facility’s janitorial supply closet? State Chemical’s program typically reduces the number of cleaning products from dozens to just 4 to 6 products and fits easily into janitorial supply closets. And there is no cost for the system or for its installation.
How do we know we are using the products correctly? State Chemical’s service staff will train your team onsite on the proper storage, mixing, and use of its products. State Chemical’s pre-measured dilution system delivers the right quantity of concentrate into reusable bottles. Consequently, there is less waste and overuse. There are also fewer supplies to store, reducing shrinkage.
For more information, please contact Sourcing Alliance by telephone at 216.581.6200 or by email at info@SourcingAlliance.org with any questions. We are here to help make this process easier for our members.